Our meeting rooms are available for rent by individuals, community groups and businesses for meetings, seminars, and small conferences.
The Welsh Hall, our largest meeting space, can accommodate up to 100 people, depending on how you would like the room configured. Located on the lower floor, It is equipped with a built in high definition laser projector and sound system (on the west side), and kitchenette (on the east side). An assisted listening system is available upon request.
Welsh Hall West
The west side of the Welsh Hall – Welsh Hall West – is a first choice for meetings of 11 to 40 people that include presentations. It is equipped with laser projector, sound system, Blu-ray player and an assisted listening system. Depending on the set-up, it can accomodate gatherings of up to 50 people.
WELSH HALL EAST
The east side of the Welsh Hall – Welsh Hall East – is ideal for board meetings or tutoring. It is equipped with kitchenette that may be used for preparing light refreshments (please see additional charges below). If your meeting involves a visual presentation, we are happy to set up a screen if you indicate this in your booking. You will need to bring your own projector.
Tutors interested in booking space to deliver fee-based service may book either the Welsh Hall East or Welsh Hall West at the Educational rate.
McDonald Creek Meeting Room
Our newest meeting space, located on the Library's main floor, is the perfect space for small meetings. Accomodating up to 10 people, it is equipped with a collaborative audio visual display system.
Rates, Booking and payment
We encourage you to book and pay online with your credit card. If you need assistance, feel free to contact us at 604-925-7405 and we will assist with your booking. Bookings may be made up to six months in advance. We accept credit card, debit, cash, or cheque payable to West Vancouver Memorial Library. A non-refundable deposit of $25 is included in your charges.
|Full Welsh Hall||Private / Non-Profit / Educational - $40 / hour; Business - $60 / hour; minimum 2 hour rental|
|Welsh Hall West, Welsh Hall East||Private / Non-Profit / Educational - $30 / hour; Business - $50 / hour; minimum 2 hour rental|
|McDonald Creek Room||Private / Non-Profit / Educational - $25 / hour; Business - $30 / hour; minimum 1 hour rental|
An insurance fee of $1.50 ($2.50 for the full Welsh Hall) will be charged. Renters who are charging for a service and making multiple bookings are to provide a Certificate of Insurance with evidence of not less than $2 million Commercial General Liability naming the Corporation of the District of West Vancouver as additional insured.
Food, beverage & catering
Caffination, the Library's cafe, serves freshly brewed coffees, teas, baked goods and sandwiches. Please contact them directly if you would like them to cater your meeting. A food and beverage fee of $20 will be added to your booking if you would like to bring in your own refreshments. This charge is waived if your food and beverages are purchased from Caffination.
Once you accept the West Vancouver Memorial Library Meeting Room Rentals Terms and Conditions of Use and request a booking online, you will receive an email from firstname.lastname@example.org confirming receipt of your request. We will get back to you within 48 hours to let you know if your request has been accepted.
Staff in the Community Computing Centre handle bookings and are happy to assist with the online booking process and answer your questions. Call us at 604-925-7405 or email us at email@example.com.